Administrative Assistant

Description

Are you a highly organized and detail-oriented professional with a passion for supporting a dynamic team? This company is in search of a dedicated Administrative Assistant to support their growing organization. This is an exciting opportunity to showcase your skills in a fast-paced and rewarding environment.

Responsibilities:
Qualifications:
Proven experience as an administrative assistant or in a similar role.
Excellent organizational and multitasking abilities.
Strong communication skills, both written and verbal.
Proficiency in MS Office Suite, especially MS Publisher for newsletter creation.
Ability to handle confidential information with discretion.

Working hours: 8:00 AM - 5:00 PM

Skills:
Team Support: Provide essential administrative support to a team of professionals, including a Director and four Program Managers. Be the go-to person for ensuring the smooth day-to-day operations of the team.

Communication Hub: Answer phones and serve as a primary point of contact for internal and external inquiries. Assist the Director of Safety and Health, along with Program Managers, in drafting and managing correspondence.

Financial Oversight: Track budgets, process invoices and purchase orders to contribute to the efficient financial management of the team.

Newsletter Creation: Utilize your experience in MS Publisher to create our monthly Safety Newsletter. Showcase your creative skills in presenting important information to the team in an engaging and informative manner.

Event Coordination: Coordinate upcoming health-related events such as Mammogram testing, Wellness Screenings, and Blood donation drives. Ensure smooth logistics and participant engagement.

Flexibility: Be prepared to take on other duties as assigned. Adaptability and a willingness to assist wherever needed are key attributes for success in this role.

Education:
No Degree Required

Experience:
0-1 years

Qualifications:
Organizational Skills:
Prioritize tasks efficiently and manage multiple responsibilities.
Maintain a well-organized workspace and digital files.

Communication Skills:
Excellent written and verbal communication skills.
Ability to draft professional correspondence and interact effectively with team members and stakeholders.

Technical Proficiency:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with MS Publisher for newsletter creation.

Time Management:
Efficiently manage time to meet deadlines and complete tasks in a timely manner.

Attention to Detail:
Strong attention to detail to ensure accuracy in budget tracking, invoice processing, and newsletter creation.

Problem-Solving Skills:
Ability to identify issues and proactively find solutions.
Quick and effective problem-solving skills.

Flexibility and Adaptability:
Willingness to adapt to changing priorities and take on various tasks as needed.

Confidentiality:
Ability to handle confidential information with discretion.

Event Coordination:
Organize and coordinate events such as Mammogram testing, Wellness Screenings, and Blood donation drives.

Customer Service:
Strong customer service skills when answering phones and interacting with internal and external stakeholders.

Team Collaboration:
Ability to work collaboratively with the Director of Safety and Health, Program Managers, and other team members.

LET'S GET TO WORK APPLY TODAY

Spherion has helped thousands of people just like you find work happiness Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

key responsibilities

Qualifications:Proven experience as an administrative assistant or in a similar role.Excellent organizational and multitasking abilities.Strong communication skills, both written and verbal.Proficiency in MS Office Suite, especially MS Publisher for newsletter creation.Ability to handle confidential information with discretion.

experience

0-1 years

skills

Team Support: Provide essential administrative support to a team of professionals, including a Director and four Program Managers. Be the go-to person for ensuring the smooth day-to-day operations of the team.Communication Hub: Answer phones and serve as a primary point of contact for internal and external inquiries. Assist the Director of Safety and Health, along with Program Managers, in drafting and managing correspondence.Financial Oversight: Track budgets, process invoices and purchase orders to contribute to the efficient financial management of the team.Newsletter Creation: Utilize your experience in MS Publisher to create our monthly Safety Newsletter. Showcase your creative skills in presenting important information to the team in an engaging and informative manner.Event Coordination: Coordinate upcoming health-related events such as Mammogram testing, Wellness Screenings, and Blood donation drives. Ensure smooth logistics and participant engagement.Flexibility: Be prepared to take on other duties as assigned. Adaptability and a willingness to assist wherever needed are key attributes for success in this role.

qualifications

Organizational Skills:Prioritize tasks efficiently and manage multiple responsibilities.Maintain a well-organized workspace and digital files.Communication Skills:Excellent written and verbal communication skills.Ability to draft professional correspondence and interact effectively with team members and stakeholders.Technical Proficiency:Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Experience with MS Publisher for newsletter creation.Time Management:Efficiently manage time to meet deadlines and complete tasks in a timely manner.Attention to Detail:Strong attention to detail to ensure accuracy in budget tracking, invoice processing, and newsletter creation.Problem-Solving Skills:Ability to identify issues and proactively find solutions.Quick and effective problem-solving skills.Flexibility and Adaptability:Willingness to adapt to changing priorities and take on various tasks as needed.Confidentiality:Ability to handle confidential information with discretion.Event Coordination:Organize and coordinate events such as Mammogram testing, Wellness Screenings, and Blood donation drives.Customer Service:Strong customer service skills when answering phones and interacting with internal and external stakeholders.Team Collaboration:Ability to work collaboratively with the Director of Safety and Health, Program Managers, and other team members.

education

No Degree Required